Best Office Equipment Software of 2026
Independently reviewed and scored against the same 47 criteria. We've evaluated 374 Office Equipment products hands-on — here are the ones worth your time.
The best office equipment products, according to us
- 1. Lexmark CS820 Series — Best overall
- 2. Lexmark CX725 Series — Runner-up
- 3. Lexmark CS720 Series — Best value
- 4. Canon imageRUNNER ADVANCE 8500 Series
- 5. Canon imageRUNNER ADVANCE 6500 Series
- 6. Ricoh MP C406
- 7. Better Buys’ Office Equipment 2015 Innovative Product of the Year Award
- 8. Toshiba e-STUDIO2309A/e-STUDIO2809A
- 9. Toshiba e-STUDIO2802 Series
- 10. Ricoh SP C440DN
The best office equipment software, reviewed
Our top picks based on hands-on evaluation, feature depth, and verified user feedback.
Series of color printers with some of Lexmark's newest features and a faster print engine.
New 50ppm color MFPs that are scalable and offer low operating costs in the form of high-yield cartridges and Lexmark's Rewards Program.
New medium-workgroup color printers that continue to use Lexmark's innovative Rewards program with excellent per-page operating costs.
The full Office Equipment shortlist
Side-by-side comparison of every office equipment product we've reviewed. Click any tool to read the full evaluation.
| # | Tool | Best For | Free Trial | Deployment | |
|---|---|---|---|---|---|
| 311 | inline stapling finisher | — | — | Review | |
| 312 | low operating costs | — | — | Review | |
| 313 | affordability for medium-sized workgroups | — | — | Review | |
| 314 | strong finishing options | — | — | Review | |
| 315 | choice of 10 | — | — | Review | |
| 316 | smart Operation Panel | — | — | Review | |
| 317 | — | — | — | Review | |
| 318 | ledger-sized paper handling | — | — | Review | |
| 319 | ledger-sized paper handling | — | — | Review | |
| 320 | availability of printer on two networks | — | — | Review |
What is Office Equipment software?
A Human Resource Management System (HRMS) is an integrated suite of applications that manages the complete employee lifecycle, from recruitment and onboarding through payroll processing, benefits administration, performance management, and offboarding. Unlike point solutions that address a single function, a modern HRMS unifies these capabilities into one platform, eliminating data silos and reducing the manual overhead that weighs down growing HR departments.
Why your organization needs an HRMS in 2026
Once a company exceeds 50 employees, the friction of managing payroll, compliance, time tracking, benefits, and performance reviews across disconnected spreadsheets and standalone tools becomes a material drag on productivity. An HRMS automates routine workflows (leave approvals, tax filings, benefits enrollment, new-hire paperwork) so HR professionals can redirect their time toward strategic initiatives like workforce planning, employee engagement, and organizational development.
Self-service portals have become table stakes: employees expect to view pay stubs, update personal information, request time off, and enroll in benefits without filing a ticket or waiting on an HR administrator. The best platforms extend this self-service model to managers as well, surfacing real-time dashboards on headcount, turnover risk, compensation benchmarks, and compliance deadlines.