Best Office Equipment Software of 2026
Independently reviewed and scored against the same 47 criteria. We've evaluated 374 Office Equipment products hands-on — here are the ones worth your time.
The best office equipment products, according to us
- 1. HP Color LaserJet Enterprise M553 Series — Best overall
- 2. HP Color LaserJet Pro MFP M277dw — Runner-up
- 3. HP Color LaserJet Pro M252dw — Best value
- 4. OKI MC873dn
- 5. Ricoh SP 4520DN
- 6. Ricoh MP 401SPF
- 7. Sharp MX-6500N and MX-7500N
- 8. Sharp MX-6240N and MX-7040N
- 9. Epson WorkForce DS-520
- 10. Ricoh MP 2554 Family
The best office equipment software, reviewed
Our top picks based on hands-on evaluation, feature depth, and verified user feedback.
Scalable, affordable, and speedy printer that is a good buy for the medium workgroup.
New MFP that utilizes HP's new High-Yield Color Toner with JetIntelligence technology.
Single-function color printer that utilizes HP's new High-Yield Color Toner with JetIntelligence technology.
The full Office Equipment shortlist
Side-by-side comparison of every office equipment product we've reviewed. Click any tool to read the full evaluation.
| # | Tool | Best For | Free Trial | Deployment | |
|---|---|---|---|---|---|
| 331 | jetIntelligence toner cartridge | — | — | Review | |
| 332 | high-Yield Color Toner with JetIntelligence | — | — | Review | |
| 333 | high-Yield Color Toner with JetIntelligence | — | — | Review | |
| 334 |
OK
|
innovative new warranty program | — | — | Review |
| 335 | compact | — | — | Review | |
| 336 | compact | — | — | Review | |
| 337 | excellent paper-handling features | — | — | Review | |
| 338 | excellent paper-handling features | — | — | Review | |
| 339 | scan-to-cloud capability | — | — | Review | |
| 340 | ricoh's new Smart Device Connnector app | — | — | Review |
What is Office Equipment software?
A Human Resource Management System (HRMS) is an integrated suite of applications that manages the complete employee lifecycle, from recruitment and onboarding through payroll processing, benefits administration, performance management, and offboarding. Unlike point solutions that address a single function, a modern HRMS unifies these capabilities into one platform, eliminating data silos and reducing the manual overhead that weighs down growing HR departments.
Why your organization needs an HRMS in 2026
Once a company exceeds 50 employees, the friction of managing payroll, compliance, time tracking, benefits, and performance reviews across disconnected spreadsheets and standalone tools becomes a material drag on productivity. An HRMS automates routine workflows (leave approvals, tax filings, benefits enrollment, new-hire paperwork) so HR professionals can redirect their time toward strategic initiatives like workforce planning, employee engagement, and organizational development.
Self-service portals have become table stakes: employees expect to view pay stubs, update personal information, request time off, and enroll in benefits without filing a ticket or waiting on an HR administrator. The best platforms extend this self-service model to managers as well, surfacing real-time dashboards on headcount, turnover risk, compensation benchmarks, and compliance deadlines.