Best Office Equipment Software of 2026
Independently reviewed and scored against the same 47 criteria. We've evaluated 374 Office Equipment products hands-on — here are the ones worth your time.
The best office equipment products, according to us
- 1. Konica Minolta bizhub C258 — Best overall
- 2. Konica Minolta bizhub C227 and C287 — Runner-up
- 3. Toshiba e-STUDIO2000AC Series — Best value
- 4. Kodak i1190 Scanners
- 5. HP OfficeJet Pro 8700 Family
- 6. Kyocera TASKalfa 2552ci and 3252ci
- 7. Xerox WorkCentre 7800i Series
- 8. Lexmark CX860 Series
- 9. Lexmark CX825 Series
- 10. Lexmark CX820 Series
The best office equipment software, reviewed
Our top picks based on hands-on evaluation, feature depth, and verified user feedback.
Konica Minolta's newest medium-sized color MFP that includes strong security, paper handling and other features.
New color MFPs for small to mid-sized workgroups with very strong features.
New color MFPs for the small business that need color printing, as well as copying, scanning and faxing needs.
The full Office Equipment shortlist
Side-by-side comparison of every office equipment product we've reviewed. Click any tool to read the full evaluation.
| # | Tool | Best For | Free Trial | Deployment | |
|---|---|---|---|---|---|
| 301 | powerful processor and memory | — | — | Review | |
| 302 | i1190WN Scanner supports networking and wireless connectivity | — | — | Review | |
| 303 | very excellent per-page operating costs in black and color | — | — | Review | |
| 304 | EFI Fiery controller (on the TASKalfa 3252ci) | — | — | Review | |
| 305 | connectKey technology for improving office convenience and productivity | — | — | Review | |
| 306 | upgraded touchscreen workflow | — | — | Review | |
| 307 | upgraded touchscreen workflow | — | — | Review | |
| 308 | ultra-high-capacity-yield cartridges | — | — | Review | |
| 309 | flexible configuration | — | — | Review | |
| 310 | flexible configuration | — | — | Review |
What is Office Equipment software?
A Human Resource Management System (HRMS) is an integrated suite of applications that manages the complete employee lifecycle, from recruitment and onboarding through payroll processing, benefits administration, performance management, and offboarding. Unlike point solutions that address a single function, a modern HRMS unifies these capabilities into one platform, eliminating data silos and reducing the manual overhead that weighs down growing HR departments.
Why your organization needs an HRMS in 2026
Once a company exceeds 50 employees, the friction of managing payroll, compliance, time tracking, benefits, and performance reviews across disconnected spreadsheets and standalone tools becomes a material drag on productivity. An HRMS automates routine workflows (leave approvals, tax filings, benefits enrollment, new-hire paperwork) so HR professionals can redirect their time toward strategic initiatives like workforce planning, employee engagement, and organizational development.
Self-service portals have become table stakes: employees expect to view pay stubs, update personal information, request time off, and enroll in benefits without filing a ticket or waiting on an HR administrator. The best platforms extend this self-service model to managers as well, surfacing real-time dashboards on headcount, turnover risk, compensation benchmarks, and compliance deadlines.