Best Office Equipment Software of 2026
Independently reviewed and scored against the same 47 criteria. We've evaluated 374 Office Equipment products hands-on — here are the ones worth your time.
The best office equipment products, according to us
- 1. Xerox VersaLink C505 Color MFP — Best overall
- 2. Xerox VersaLink B605 and B615 MFP — Runner-up
- 3. Xerox VersaLink B600 and B610 Printer — Best value
- 4. Canon imageRUNNER ADVANCE C256iF and C356iF II
- 5. Canon imageRUNNER ADVANCE C3500 II Series
- 6. Kyocera TASKalfa 9002i
- 7. Epson WorkForce Pro WF-C5700 Series
- 8. Epson WorkForce Pro WF-C5200 Series
- 9. Better Buys’ Office Equipment Editor’s Choice Award – 1Q 2018
- 10. Sharp MX-7090N and MX-8090N
The best office equipment software, reviewed
Our top picks based on hands-on evaluation, feature depth, and verified user feedback.
Fully-featured color MFPs that help companies improve productivity and save money in the long run.
New series of scalable MFPs that includes strong features and are designed for companies with limited IT resources.
New series of scalable printers that includes strong features and are designed for companies with limited IT resources.
The full Office Equipment shortlist
Side-by-side comparison of every office equipment product we've reviewed. Click any tool to read the full evaluation.
| # | Tool | Best For | Free Trial | Deployment | |
|---|---|---|---|---|---|
| 201 | ease of setting up printer without IT involvement | — | — | Review | |
| 202 | flexible and scalable configurations | — | — | Review | |
| 203 | flexible and scalable configurations | — | — | Review | |
| 204 | 10 | — | — | Review | |
| 205 | 10 | — | — | Review | |
| 206 | excellent paper-handling features | — | — | Review | |
| 207 | PCL and PostScript printing languages (on WF-C5790) | — | — | Review | |
| 208 | PCL and PostScript printing languages (on WF-C5290) | — | — | Review | |
| 209 | — | — | — | Review | |
| 210 | choice of two optional Fiery print servers | — | — | Review |
What is Office Equipment software?
A Human Resource Management System (HRMS) is an integrated suite of applications that manages the complete employee lifecycle, from recruitment and onboarding through payroll processing, benefits administration, performance management, and offboarding. Unlike point solutions that address a single function, a modern HRMS unifies these capabilities into one platform, eliminating data silos and reducing the manual overhead that weighs down growing HR departments.
Why your organization needs an HRMS in 2026
Once a company exceeds 50 employees, the friction of managing payroll, compliance, time tracking, benefits, and performance reviews across disconnected spreadsheets and standalone tools becomes a material drag on productivity. An HRMS automates routine workflows (leave approvals, tax filings, benefits enrollment, new-hire paperwork) so HR professionals can redirect their time toward strategic initiatives like workforce planning, employee engagement, and organizational development.
Self-service portals have become table stakes: employees expect to view pay stubs, update personal information, request time off, and enroll in benefits without filing a ticket or waiting on an HR administrator. The best platforms extend this self-service model to managers as well, surfacing real-time dashboards on headcount, turnover risk, compensation benchmarks, and compliance deadlines.