Best Office Equipment Software of 2026
Independently reviewed and scored against the same 47 criteria. We've evaluated 374 Office Equipment products hands-on — here are the ones worth your time.
The best office equipment products, according to us
- 1. Canon imageFORMULA DR-M260 — Best overall
- 2. HP Color LaserJet Pro M281fdw — Runner-up
- 3. HP Color LaserJet Pro M254dw — Best value
- 4. Lexmark CX923 Series
- 5. Sharp MX-6580N and MX-7580N
- 6. Xerox DocuMate 6460 and 6480
- 7. Epson DS-410
- 8. Kyocera ECOSYS P8060cdn
- 9. Xerox AltaLink B8000 Series
- 10. Xerox VersaLink B7000 Series
The best office equipment software, reviewed
Our top picks based on hands-on evaluation, feature depth, and verified user feedback.
Compact and strong scanner that helps large offices reduce paperwork and improve productivity.
Compact and affordable device with multifunctional features to help small offices increase their productivity.
Compact single-function printer for small businesses that need basic printing features.
The full Office Equipment shortlist
Side-by-side comparison of every office equipment product we've reviewed. Click any tool to read the full evaluation.
| # | Tool | Best For | Free Trial | Deployment | |
|---|---|---|---|---|---|
| 221 | five-year advanced warranty | — | — | Review | |
| 222 | standard wireless connectivity | — | — | Review | |
| 223 | standard wireless connectivity | — | — | Review | |
| 224 | flexible paper-handling configurations | — | — | Review | |
| 225 | mobile and cloud printing and scanning | — | — | Review | |
| 226 | ability to scan up to 236" paper | — | — | Review | |
| 227 |
EP
|
three-year limited warranty with Next Business Day replacement program | — | — | Review |
| 228 | flexible paper-handling | — | — | Review | |
| 229 | connectKey technology with mobile and cloud printing/scanning | — | — | Review | |
| 230 | versatile paper-handling features | — | — | Review |
What is Office Equipment software?
A Human Resource Management System (HRMS) is an integrated suite of applications that manages the complete employee lifecycle, from recruitment and onboarding through payroll processing, benefits administration, performance management, and offboarding. Unlike point solutions that address a single function, a modern HRMS unifies these capabilities into one platform, eliminating data silos and reducing the manual overhead that weighs down growing HR departments.
Why your organization needs an HRMS in 2026
Once a company exceeds 50 employees, the friction of managing payroll, compliance, time tracking, benefits, and performance reviews across disconnected spreadsheets and standalone tools becomes a material drag on productivity. An HRMS automates routine workflows (leave approvals, tax filings, benefits enrollment, new-hire paperwork) so HR professionals can redirect their time toward strategic initiatives like workforce planning, employee engagement, and organizational development.
Self-service portals have become table stakes: employees expect to view pay stubs, update personal information, request time off, and enroll in benefits without filing a ticket or waiting on an HR administrator. The best platforms extend this self-service model to managers as well, surfacing real-time dashboards on headcount, turnover risk, compensation benchmarks, and compliance deadlines.