Best Office Equipment Software of 2026
Independently reviewed and scored against the same 47 criteria. We've evaluated 374 Office Equipment products hands-on — here are the ones worth your time.
The best office equipment products, according to us
- 1. Konica Minolta bizhub C308 and C368 — Best overall
- 2. Epson WorkForce Pro WF-4700 Series — Runner-up
- 3. Epson WorkForce Enterprise WF-C20590 — Best value
- 4. Sharp MX-M905
- 5. Epson WorkForce Pro WF-C869R
- 6. Ricoh SP C840DN and C842DN
- 7. Sharp MX-5070N Series
- 8. Sharp MX-5050N Series
- 9. Kyocera ECOSYS P2040dw Series
- 10. Kyocera ECOSYS P3060dn Series
The best office equipment software, reviewed
Our top picks based on hands-on evaluation, feature depth, and verified user feedback.
The bizhub C308 and C368 are good buys for a medium-sized office that needs color, multifunctionality and flexible paper handling.
Scalable series of all-in-ones with strong features and affordability for small businesses.
New inkjet MFP that's part of a new line of high-volume devices aimed at large workgroup and enterprise markets.
The full Office Equipment shortlist
Side-by-side comparison of every office equipment product we've reviewed. Click any tool to read the full evaluation.
| # | Tool | Best For | Free Trial | Deployment | |
|---|---|---|---|---|---|
| 241 | upgraded touchscreen workflow | — | — | Review | |
| 242 | flexible paper handling | — | — | Review | |
| 243 | precisionCore inkjet technology | — | — | Review | |
| 244 | paper-handling and finishing options | — | — | Review | |
| 245 | 000-page color replacement ink capacities | — | — | Review | |
| 246 | wide variety of paper-handling including finishing options | — | — | Review | |
| 247 | walk-up motion sensor | — | — | Review | |
| 248 | A range of finishing options | — | — | Review | |
| 249 | standard wireless connectivity | — | — | Review | |
| 250 | scalable printing and paper handling features | — | — | Review |
What is Office Equipment software?
A Human Resource Management System (HRMS) is an integrated suite of applications that manages the complete employee lifecycle, from recruitment and onboarding through payroll processing, benefits administration, performance management, and offboarding. Unlike point solutions that address a single function, a modern HRMS unifies these capabilities into one platform, eliminating data silos and reducing the manual overhead that weighs down growing HR departments.
Why your organization needs an HRMS in 2026
Once a company exceeds 50 employees, the friction of managing payroll, compliance, time tracking, benefits, and performance reviews across disconnected spreadsheets and standalone tools becomes a material drag on productivity. An HRMS automates routine workflows (leave approvals, tax filings, benefits enrollment, new-hire paperwork) so HR professionals can redirect their time toward strategic initiatives like workforce planning, employee engagement, and organizational development.
Self-service portals have become table stakes: employees expect to view pay stubs, update personal information, request time off, and enroll in benefits without filing a ticket or waiting on an HR administrator. The best platforms extend this self-service model to managers as well, surfacing real-time dashboards on headcount, turnover risk, compensation benchmarks, and compliance deadlines.