Best Office Equipment Software of 2026
Independently reviewed and scored against the same 47 criteria. We've evaluated 374 Office Equipment products hands-on — here are the ones worth your time.
The best office equipment products, according to us
- 1. OKI MC573dn — Best overall
- 2. OKI C532dn — Runner-up
- 3. Ricoh MP 402SPF — Best value
- 4. Better Buys’ Office Equipment 2017 Innovative Products of the Year Award
- 5. Ricoh MP C6503 and MP C8003
- 6. Kyocera ECOSYS M2640idw Series
- 7. Kyocera TASKalfa 8052ci Series
- 8. Kyocera TASKalfa 8002i Series
- 9. OKI MC363dn
- 10. OKI C712dn
The best office equipment software, reviewed
Our top picks based on hands-on evaluation, feature depth, and verified user feedback.
New color printer with a variety of aftermarket consumables that leads to reasonable cost per page.
New black-and-white MFP with strong features for the small-to-medium business.
The full Office Equipment shortlist
Side-by-side comparison of every office equipment product we've reviewed. Click any tool to read the full evaluation.
| # | Tool | Best For | Free Trial | Deployment | |
|---|---|---|---|---|---|
| 261 |
OK
|
variety of aftermarket consumables | — | — | Review |
| 262 |
OK
|
mobile printing | — | — | Review |
| 263 | upgraded 10 | — | — | Review | |
| 264 | — | — | — | Review | |
| 265 | strong paper-handling capacity | — | — | Review | |
| 266 | scalability | — | — | Review | |
| 267 | excellent paper-handling features | — | — | Review | |
| 268 | excellent paper-handling features | — | — | Review | |
| 269 |
OK
|
mobile printing | — | — | Review |
| 270 |
OK
|
environmentally-friendly features | — | — | Review |
What is Office Equipment software?
A Human Resource Management System (HRMS) is an integrated suite of applications that manages the complete employee lifecycle, from recruitment and onboarding through payroll processing, benefits administration, performance management, and offboarding. Unlike point solutions that address a single function, a modern HRMS unifies these capabilities into one platform, eliminating data silos and reducing the manual overhead that weighs down growing HR departments.
Why your organization needs an HRMS in 2026
Once a company exceeds 50 employees, the friction of managing payroll, compliance, time tracking, benefits, and performance reviews across disconnected spreadsheets and standalone tools becomes a material drag on productivity. An HRMS automates routine workflows (leave approvals, tax filings, benefits enrollment, new-hire paperwork) so HR professionals can redirect their time toward strategic initiatives like workforce planning, employee engagement, and organizational development.
Self-service portals have become table stakes: employees expect to view pay stubs, update personal information, request time off, and enroll in benefits without filing a ticket or waiting on an HR administrator. The best platforms extend this self-service model to managers as well, surfacing real-time dashboards on headcount, turnover risk, compensation benchmarks, and compliance deadlines.