Best Office Equipment Software of 2026
Independently reviewed and scored against the same 47 criteria. We've evaluated 374 Office Equipment products hands-on — here are the ones worth your time.
The best office equipment products, according to us
- 1. Lexmark MX520 Series — Best overall
- 2. Lexmark MX320 and MX420 — Runner-up
- 3. Lexmark MS320 and MS420 — Best value
- 4. Kyocera TASKalfa 307ci
- 5. Kyocera TASKalfa 3212i 4012i
- 6. Kyocera ECOSYS M3655idn M3660idn
- 7. Brother MFC-L8900CDW
- 8. Brother MFC-L8610CDW
- 9. Brother HL-L8360CDW Series
- 10. Brother HL-L9310CDW
The best office equipment software, reviewed
Our top picks based on hands-on evaluation, feature depth, and verified user feedback.
Robust and compact black-and-white MFPs to help medium-to-large workgroups improve productivity.
Compact and scalable black-and-white MFPs with strong features for the small workgroup.
Compact black-and-white printers for the small workgroups that don't require color printing or multifunctionality.
The full Office Equipment shortlist
Side-by-side comparison of every office equipment product we've reviewed. Click any tool to read the full evaluation.
| # | Tool | Best For | Free Trial | Deployment | |
|---|---|---|---|---|---|
| 181 | lower printing costs with ultra-high-capacity aftermarket toner | — | — | Review | |
| 182 | lower printing costs | — | — | Review | |
| 183 | lower printing costs | — | — | Review | |
| 184 | flexible paper input and output including a compact internal finisher | — | — | Review | |
| 185 | customizable 9" color touchscreen | — | — | Review | |
| 186 | document feeder that scans both side of a paper in a single | — | — | Review | |
| 187 | super high-yield aftermarket toners | — | — | Review | |
| 188 | flexible paper handling | — | — | Review | |
| 189 | super high-yield aftermarket toners on HL-L8360CDW / HL-L8360CDWT | — | — | Review | |
| 190 | flexible paper-handling | — | — | Review |
What is Office Equipment software?
A Human Resource Management System (HRMS) is an integrated suite of applications that manages the complete employee lifecycle, from recruitment and onboarding through payroll processing, benefits administration, performance management, and offboarding. Unlike point solutions that address a single function, a modern HRMS unifies these capabilities into one platform, eliminating data silos and reducing the manual overhead that weighs down growing HR departments.
Why your organization needs an HRMS in 2026
Once a company exceeds 50 employees, the friction of managing payroll, compliance, time tracking, benefits, and performance reviews across disconnected spreadsheets and standalone tools becomes a material drag on productivity. An HRMS automates routine workflows (leave approvals, tax filings, benefits enrollment, new-hire paperwork) so HR professionals can redirect their time toward strategic initiatives like workforce planning, employee engagement, and organizational development.
Self-service portals have become table stakes: employees expect to view pay stubs, update personal information, request time off, and enroll in benefits without filing a ticket or waiting on an HR administrator. The best platforms extend this self-service model to managers as well, surfacing real-time dashboards on headcount, turnover risk, compensation benchmarks, and compliance deadlines.