Best Office Equipment Software of 2026
Independently reviewed and scored against the same 47 criteria. We've evaluated 374 Office Equipment products hands-on — here are the ones worth your time.
The best office equipment products, according to us
- 1. Lexmark MS820e Series — Best overall
- 2. Lexmark MS725dvn — Runner-up
- 3. Sharp MX-M2630 — Best value
- 4. Sharp MX-5070V Series
- 5. Epson WorkForce Pro WF-C8190
- 6. Epson WorkForce Pro WF-C8690
- 7. Epson WorkForce Pro ET-8700
- 8. Ricoh SP C360SFNw and SP C361SFNw
- 9. Better Buys’ Office Equipment Editor’s Choice Award – 2Q 2018
- 10. Lexmark MX620 Series
The best office equipment software, reviewed
Our top picks based on hands-on evaluation, feature depth, and verified user feedback.
Black-and-white printers that provide strong speed and features to help larger offices improve productivity.
Robust and flexible printing features for the large and enterprise workgroups.
Monochrome MFP that includes robust features for the small workgoup.
The full Office Equipment shortlist
Side-by-side comparison of every office equipment product we've reviewed. Click any tool to read the full evaluation.
| # | Tool | Best For | Free Trial | Deployment | |
|---|---|---|---|---|---|
| 171 | flexible configurations | — | — | Review | |
| 172 | lower printing costs with ultra-high-capacity aftermarket toner | — | — | Review | |
| 173 | flexible paper input and finishing options | — | — | Review | |
| 174 | more intuitive user interface | — | — | Review | |
| 175 | versatile paper-handling | — | — | Review | |
| 176 | versatile paper-handling | — | — | Review | |
| 177 | device ships with two years worth of ink out of the box | — | — | Review | |
| 178 | integrated Cloud Environment feature available for SP C361SFNw | — | — | Review | |
| 179 | — | — | — | Review | |
| 180 | lower printing costs with ultra-high-capacity aftermarket toner | — | — | Review |
What is Office Equipment software?
A Human Resource Management System (HRMS) is an integrated suite of applications that manages the complete employee lifecycle, from recruitment and onboarding through payroll processing, benefits administration, performance management, and offboarding. Unlike point solutions that address a single function, a modern HRMS unifies these capabilities into one platform, eliminating data silos and reducing the manual overhead that weighs down growing HR departments.
Why your organization needs an HRMS in 2026
Once a company exceeds 50 employees, the friction of managing payroll, compliance, time tracking, benefits, and performance reviews across disconnected spreadsheets and standalone tools becomes a material drag on productivity. An HRMS automates routine workflows (leave approvals, tax filings, benefits enrollment, new-hire paperwork) so HR professionals can redirect their time toward strategic initiatives like workforce planning, employee engagement, and organizational development.
Self-service portals have become table stakes: employees expect to view pay stubs, update personal information, request time off, and enroll in benefits without filing a ticket or waiting on an HR administrator. The best platforms extend this self-service model to managers as well, surfacing real-time dashboards on headcount, turnover risk, compensation benchmarks, and compliance deadlines.