Best Office Equipment Software of 2026
Independently reviewed and scored against the same 47 criteria. We've evaluated 374 Office Equipment products hands-on — here are the ones worth your time.
The best office equipment products, according to us
- 1. Kyocera ECOSYS P3260dn Series — Best overall
- 2. Kyocera TASKalfa 8353ci Series — Runner-up
- 3. Kyocera TASKalfa 9003i Series — Best value
- 4. Kyocera ECOSYS M3860idnf Series
- 5. Kyocera TASKalfa 308ci 358ci
- 6. Lexmark CX920de CX921de and CX922de
- 7. Better Buys’ Office Equipment 2020 Innovative Product of the Year Award
- 8. Canon imageCLASS MF543dw
- 9. Toshiba e-STUDIO2823AM
- 10. Toshiba e-STUDIO2822 Series
The best office equipment software, reviewed
Our top picks based on hands-on evaluation, feature depth, and verified user feedback.
Scalable and compact printers for large businesses that don't require color output.
Two robust color MFPs that's intended for companies with high-volume printing needs.
New high-volume series targeted to production environments that don't require color output.
The full Office Equipment shortlist
Side-by-side comparison of every office equipment product we've reviewed. Click any tool to read the full evaluation.
| # | Tool | Best For | Free Trial | Deployment | |
|---|---|---|---|---|---|
| 61 | 000-page toner (on the ECOSYS P3260dn) | — | — | Review | |
| 62 | upgraded interface for intuitiveness | — | — | Review | |
| 63 | upgraded interface for intuitiveness | — | — | Review | |
| 64 | inner finisher (on M3860idnf) | — | — | Review | |
| 65 | additional finishing options on the TASKalfa 358ci model | — | — | Review | |
| 66 | tabloid-sized media handling | — | — | Review | |
| 67 | — | — | — | Review | |
| 68 | application Library platform | — | — | Review | |
| 69 | 600-sheet maximum capacity | — | — | Review | |
| 70 | ledger-sized paper support | — | — | Review |
What is Office Equipment software?
A Human Resource Management System (HRMS) is an integrated suite of applications that manages the complete employee lifecycle, from recruitment and onboarding through payroll processing, benefits administration, performance management, and offboarding. Unlike point solutions that address a single function, a modern HRMS unifies these capabilities into one platform, eliminating data silos and reducing the manual overhead that weighs down growing HR departments.
Why your organization needs an HRMS in 2026
Once a company exceeds 50 employees, the friction of managing payroll, compliance, time tracking, benefits, and performance reviews across disconnected spreadsheets and standalone tools becomes a material drag on productivity. An HRMS automates routine workflows (leave approvals, tax filings, benefits enrollment, new-hire paperwork) so HR professionals can redirect their time toward strategic initiatives like workforce planning, employee engagement, and organizational development.
Self-service portals have become table stakes: employees expect to view pay stubs, update personal information, request time off, and enroll in benefits without filing a ticket or waiting on an HR administrator. The best platforms extend this self-service model to managers as well, surfacing real-time dashboards on headcount, turnover risk, compensation benchmarks, and compliance deadlines.