Best Office Equipment Software of 2026
Independently reviewed and scored against the same 47 criteria. We've evaluated 374 Office Equipment products hands-on — here are the ones worth your time.
The best office equipment products, according to us
- 1. Epson WorkForce Pro WF-C878R WF-C879R — Best overall
- 2. Xerox PrimeLink B9100 Series — Runner-up
- 3. Better Buys’ Office Equipment Editor’s Choice Awards – 1Q 2020 — Best value
- 4. Xerox PrimeLink C9065 C9070
- 5. Epson DS-30000 DS-32000
- 6. Ricoh IM 550F IM 600SRF
- 7. Ricoh IM 430Fb Series
- 8. Ricoh IM C400SRF Series
- 9. Xerox WorkCentre EC7800 Series
- 10. Canon imageFORMULA R40
The best office equipment software, reviewed
Our top picks based on hands-on evaluation, feature depth, and verified user feedback.
Two inkjet MFPs targeted to small and medium offices and has robust features.
Scalable black-and-white production MFPs with flexible paper-handling and other robust features.
Better Buys has announced its 1Q 2020 Editor’s Choice Award winners for its office equipment devices. These winners represent the top manufacturers in the industry…
The full Office Equipment shortlist
Side-by-side comparison of every office equipment product we've reviewed. Click any tool to read the full evaluation.
| # | Tool | Best For | Free Trial | Deployment | |
|---|---|---|---|---|---|
| 51 | 000-page black replacement ink capacity | — | — | Review | |
| 52 | xerox App Gallery that includes productivity and workflow tools | — | — | Review | |
| 53 | — | — | — | Review | |
| 54 | choice of four print servers | — | — | Review | |
| 55 | horizontal and vertical feed options (on the DS-32000) | — | — | Review | |
| 56 | improved operation panel with customizable workflows | — | — | Review | |
| 57 | improved operation panel with customizable workflows | — | — | Review | |
| 58 | always Current technology that lets businesses download upgrades on-demand | — | — | Review | |
| 59 | connectKey technology | — | — | Review | |
| 60 | ability to scan to third-party cloud accounts | — | — | Review |
What is Office Equipment software?
A Human Resource Management System (HRMS) is an integrated suite of applications that manages the complete employee lifecycle, from recruitment and onboarding through payroll processing, benefits administration, performance management, and offboarding. Unlike point solutions that address a single function, a modern HRMS unifies these capabilities into one platform, eliminating data silos and reducing the manual overhead that weighs down growing HR departments.
Why your organization needs an HRMS in 2026
Once a company exceeds 50 employees, the friction of managing payroll, compliance, time tracking, benefits, and performance reviews across disconnected spreadsheets and standalone tools becomes a material drag on productivity. An HRMS automates routine workflows (leave approvals, tax filings, benefits enrollment, new-hire paperwork) so HR professionals can redirect their time toward strategic initiatives like workforce planning, employee engagement, and organizational development.
Self-service portals have become table stakes: employees expect to view pay stubs, update personal information, request time off, and enroll in benefits without filing a ticket or waiting on an HR administrator. The best platforms extend this self-service model to managers as well, surfacing real-time dashboards on headcount, turnover risk, compensation benchmarks, and compliance deadlines.