Best Office Equipment Software of 2026
Independently reviewed and scored against the same 47 criteria. We've evaluated 374 Office Equipment products hands-on — here are the ones worth your time.
The best office equipment products, according to us
- 1. Toshiba e-STUDIO389CS e-STUDIO479CS — Best overall
- 2. Xerox VersaLink C8000 C9000 — Runner-up
- 3. Better Buys’ Office Equipment Editor’s Choice Award – 4Q 2018 — Best value
- 4. Ricoh SP 330DN
- 5. Ricoh SP 330SFN
- 6. Canon imageFORMULA DR-C225 II DR-C225W II
- 7. Epson DS-70 DS-80W
- 8. Toshiba e-STUDIO2510AC Series
- 9. Toshiba e-STUDIO5015AC Series
- 10. Toshiba e-STUDIO2018A Series
The best office equipment software, reviewed
Our top picks based on hands-on evaluation, feature depth, and verified user feedback.
New color MFPs with fast print and copy speeds for the medium-to-large-sized offices.
New high-volume printers that help offices maximize their productivity.
Better Buys has announced its 4Q 2018 Editor’s Choice Award winners for its office equipment devices. These winners represent the top manufacturers in the industry…
The full Office Equipment shortlist
Side-by-side comparison of every office equipment product we've reviewed. Click any tool to read the full evaluation.
| # | Tool | Best For | Free Trial | Deployment | |
|---|---|---|---|---|---|
| 141 | strong security and environmental features | — | — | Review | |
| 142 | connectKey technology with mobile and cloud printing/scanning | — | — | Review | |
| 143 | — | — | — | Review | |
| 144 | multiple connectivity options | — | — | Review | |
| 145 | multiple connectivity options | — | — | Review | |
| 146 | mobile scanning capability | — | — | Review | |
| 147 | wireless connectivity (on DS-80W) | — | — | Review | |
| 148 | elevate touchscreen interface with customizable one-touch functions | — | — | Review | |
| 149 | elevate touchscreen interface with customizable one-touch functions | — | — | Review | |
| 150 | elevate touchscreen interface with customizable one-touch functions | — | — | Review |
What is Office Equipment software?
A Human Resource Management System (HRMS) is an integrated suite of applications that manages the complete employee lifecycle, from recruitment and onboarding through payroll processing, benefits administration, performance management, and offboarding. Unlike point solutions that address a single function, a modern HRMS unifies these capabilities into one platform, eliminating data silos and reducing the manual overhead that weighs down growing HR departments.
Why your organization needs an HRMS in 2026
Once a company exceeds 50 employees, the friction of managing payroll, compliance, time tracking, benefits, and performance reviews across disconnected spreadsheets and standalone tools becomes a material drag on productivity. An HRMS automates routine workflows (leave approvals, tax filings, benefits enrollment, new-hire paperwork) so HR professionals can redirect their time toward strategic initiatives like workforce planning, employee engagement, and organizational development.
Self-service portals have become table stakes: employees expect to view pay stubs, update personal information, request time off, and enroll in benefits without filing a ticket or waiting on an HR administrator. The best platforms extend this self-service model to managers as well, surfacing real-time dashboards on headcount, turnover risk, compensation benchmarks, and compliance deadlines.