Best Office Equipment Software of 2026
Independently reviewed and scored against the same 47 criteria. We've evaluated 374 Office Equipment products hands-on — here are the ones worth your time.
The best office equipment products, according to us
- 1. Ricoh IM C3000 IM C3500 — Best overall
- 2. Ricoh IM C2000 IM C2500 — Runner-up
- 3. Epson DS-870 DS-970 — Best value
- 4. Toshiba e-STUDIO8518A Series
- 5. Toshiba e-STUDIO7516AC Series
- 6. Ricoh MP C501SP
- 7. Ricoh SP 3710SF
- 8. Ricoh SP 3710DN
- 9. How To Choose The Best Printer For Your Small Business
- 10. Better Buys’ Office Equipment 2019 Innovative Product of the Year Award
The best office equipment software, reviewed
Our top picks based on hands-on evaluation, feature depth, and verified user feedback.
New line of Intelligent Devices that include scalable and customizable features to help businesses grow in their multifunctional needs.
New line of Intelligent Devices that include scalable and customizable features to help businesses grow in their multifunctional needs.
The DS-870 and DS-970 has versatile features for offices with high-volume scanning needs.
The full Office Equipment shortlist
Side-by-side comparison of every office equipment product we've reviewed. Click any tool to read the full evaluation.
| # | Tool | Best For | Free Trial | Deployment | |
|---|---|---|---|---|---|
| 131 | always Current technology that lets businesses download upgrades on-demand | — | — | Review | |
| 132 | always Current technology that lets businesses download upgrades on-demand | — | — | Review | |
| 133 | fast scanning | — | — | Review | |
| 134 | elevate touchscreen interface with customizable one-touch functions | — | — | Review | |
| 135 | elevate touchscreen interface with customizable one-touch functions | — | — | Review | |
| 136 | 10 | — | — | Review | |
| 137 | high yield of print cartridge that saves money in the long run | — | — | Review | |
| 138 | high yield of print cartridge that saves money in the long run | — | — | Review | |
| 139 | — | — | — | Review | |
| 140 | — | — | — | Review |
What is Office Equipment software?
A Human Resource Management System (HRMS) is an integrated suite of applications that manages the complete employee lifecycle, from recruitment and onboarding through payroll processing, benefits administration, performance management, and offboarding. Unlike point solutions that address a single function, a modern HRMS unifies these capabilities into one platform, eliminating data silos and reducing the manual overhead that weighs down growing HR departments.
Why your organization needs an HRMS in 2026
Once a company exceeds 50 employees, the friction of managing payroll, compliance, time tracking, benefits, and performance reviews across disconnected spreadsheets and standalone tools becomes a material drag on productivity. An HRMS automates routine workflows (leave approvals, tax filings, benefits enrollment, new-hire paperwork) so HR professionals can redirect their time toward strategic initiatives like workforce planning, employee engagement, and organizational development.
Self-service portals have become table stakes: employees expect to view pay stubs, update personal information, request time off, and enroll in benefits without filing a ticket or waiting on an HR administrator. The best platforms extend this self-service model to managers as well, surfacing real-time dashboards on headcount, turnover risk, compensation benchmarks, and compliance deadlines.