Best Office Equipment Software of 2026
Independently reviewed and scored against the same 47 criteria. We've evaluated 374 Office Equipment products hands-on — here are the ones worth your time.
The best office equipment products, according to us
- 1. Konica Minolta bizhub C4000i Series — Best overall
- 2. Sharp MX-C303W MX-C304W — Runner-up
- 3. Sharp MX-B355W MX-B455W — Best value
- 4. Lexmark CX331adwe
- 5. Lexmark CS331dw
- 6. Lexmark C3224dw C3326dw
- 7. Lexmark MC3326adwe Series
- 8. Xerox Duplex Combo Scanner
- 9. Ricoh P C600
- 10. Ricoh P 502
The best office equipment software, reviewed
Our top picks based on hands-on evaluation, feature depth, and verified user feedback.
Strong features for businesses with only single-function printing needs.
Robust and compact devices to help SMBs be more efficient.
Strong black-and-white MFPs intended for offices that don't need color output.
The full Office Equipment shortlist
Side-by-side comparison of every office equipment product we've reviewed. Click any tool to read the full evaluation.
| # | Tool | Best For | Free Trial | Deployment | |
|---|---|---|---|---|---|
| 91 | 7" customizable touchscreen | — | — | Review | |
| 92 | MFP Voice feature | — | — | Review | |
| 93 | 100-sheet single-pass duplexing feeder (on MX-B455W) | — | — | Review | |
| 94 | 2 | — | — | Review | |
| 95 | return Program that allows businesses to save on aftermarket toner | — | — | Review | |
| 96 | high-yield toner cartridges (on C3326dw) | — | — | Review | |
| 97 | smaller size that fits in cramped spaces | — | — | Review | |
| 98 | oneTouch technology that streamlines scanning workflows | — | — | Review | |
| 99 |
RI
|
100-sheet maximum paper capacity | — | — | Review |
| 100 |
RI
|
high-yield toner shipped with printer | — | — | Review |
What is Office Equipment software?
A Human Resource Management System (HRMS) is an integrated suite of applications that manages the complete employee lifecycle, from recruitment and onboarding through payroll processing, benefits administration, performance management, and offboarding. Unlike point solutions that address a single function, a modern HRMS unifies these capabilities into one platform, eliminating data silos and reducing the manual overhead that weighs down growing HR departments.
Why your organization needs an HRMS in 2026
Once a company exceeds 50 employees, the friction of managing payroll, compliance, time tracking, benefits, and performance reviews across disconnected spreadsheets and standalone tools becomes a material drag on productivity. An HRMS automates routine workflows (leave approvals, tax filings, benefits enrollment, new-hire paperwork) so HR professionals can redirect their time toward strategic initiatives like workforce planning, employee engagement, and organizational development.
Self-service portals have become table stakes: employees expect to view pay stubs, update personal information, request time off, and enroll in benefits without filing a ticket or waiting on an HR administrator. The best platforms extend this self-service model to managers as well, surfacing real-time dashboards on headcount, turnover risk, compensation benchmarks, and compliance deadlines.