Entire OnHire is a cloud-based workforce management platform built specifically for temporary staffing and labour-hire agencies in Australia. It covers the full operational cycle from candidate recruitment through payroll and invoicing, all within a single system. If you run a temp staffing agency in Australia and want to stop juggling five different tools, this is worth a serious look. If you operate outside Australia, it almost certainly is not.
The platform has earned a strong reputation among the agencies that use it, particularly in healthcare, education, and hospitality staffing. Its compliance features are tailored to Australian employment law, including STP 2.0 payroll compliance, Award/EBA configurations, and VEVO integration for work rights verification. That specialization is both its greatest strength and its most obvious limitation.
After analyzing the platform’s capabilities, pricing structure, and feedback from verified users, we rate Entire OnHire a solid choice for Australian labour-hire agencies that need an end-to-end system. It does many things well, but reporting limitations, occasional bugs, and a complex initial setup hold it back from top marks.
What Is Entire OnHire?
Entire OnHire is developed by Entire Software, an Australian company founded in 2009 and headquartered in Seaford, Victoria. The company also operates a development centre in Noida, India, and employs over 100 people across both locations. Co-founders Blake Thomson and Sachin Nischal continue to lead the business. In 2025, their parent brand Xeople became fully founder-owned after completing a seven-figure share buy-back from early seed investor Stephen Thomson.
The product has gone through several name changes over the years, previously known as “Entire Recruit” and “EntireHR” before settling on Entire OnHire. Xeople, the parent company, also offers XeopleRecruit, a separate ATS/CRM product aimed at permanent recruitment. Entire OnHire itself is squarely focused on temporary and contract staffing. The platform is ISO 27001:2022 accredited and operates on a single-tenant architecture, meaning each client’s data is isolated rather than shared in a multi-tenant environment.
Entire OnHire Key Features
Applicant Tracking and Recruitment
Entire OnHire includes a configurable ATS dashboard that supports the full recruitment lifecycle. Agencies can post jobs directly to SEEK and Broadbean, parse CVs using Daxtra integration, and create branded job application pages. The system includes smart filtering tools for candidate matching and automated reference checking. While the core ATS functionality is solid, some agencies have found the recruitment dashboard layout and workflow could be more intuitive, particularly for performance management tracking.
Paperless Onboarding
The onboarding module eliminates manual paperwork through configurable onboarding checklists, digital document collection, and background check integration via vSure. New workers can complete onboarding tasks from their mobile devices before their first shift. This is one of the platform’s strongest areas; the ability to take a candidate from application to shift-ready without printing a single page genuinely saves agencies time.
Shift Scheduling and Rostering
The scheduling engine is arguably Entire OnHire’s standout feature. It offers over 20 candidate matching options when filling shifts, including skill matching, availability, location proximity, and compliance status. The system provides double-booking warnings, fatigue management rules (critical for healthcare and construction staffing), and automated notifications to workers about available shifts. Shift broadcasting via push notifications and SMS lets agencies fill vacancies quickly.
Payroll and Invoicing
Payroll processing is fully integrated with the scheduling and timesheet modules. The system supports STP 2.0 compliance (mandatory for Australian employers), Award Builder and EBA configurations for complex pay rules, bulk payroll processing, and automated invoice generation. Integration with Xero and MYOB handles the accounting side. Automated handling of Daylight Savings time changes and Public Holidays is a particularly appreciated detail that eliminates a common source of payroll errors.
Workforce Mobile App (EOH Workforce App)
The mobile app for workers is available on both iOS and Android and supports real-time availability updates, shift selection, geo-location clock-in, digital timesheet submission, and two-way communication with the agency. Workers can manage their own availability and accept shifts directly from their phones, reducing the volume of calls and messages agencies need to handle manually. The app is supplemented by a separate Client Portal for host employers and a Professional App for internal staff.
Compliance and Reporting
Compliance management covers work rights verification (VEVO integration with Australian immigration), document expiry tracking, qualification management, and industry-specific compliance rules. The reporting module, however, is a weaker area. Data quality in some reports has variance, and the overall reporting capability has room for improvement. Agencies that need deep analytics may find themselves supplementing Entire OnHire’s native reporting with external tools.
Sales and CRM
The Sales and Management module provides basic CRM functionality for managing client relationships, tracking business development activities, and monitoring agency performance. Group email and SMS capabilities support client communication campaigns. While functional, this module is more of a useful addition than a standalone CRM replacement.
Growth Modules (Paid Add-Ons)
Entire OnHire offers several optional modules that extend the platform’s capabilities: Leave Management, NDIS Client Details, Fatigue Management, XeopleSign (e-signatures), Smart Shifts, and Job Board Integration. Some of these are included in higher-tier packages, while others carry additional monthly fees. This modular approach lets agencies pay only for what they need, though it does mean the advertised starting price may not reflect the true cost for agencies requiring several add-ons.
Entire OnHire Pricing and Plans
Entire OnHire does not publish specific pricing on its website. The vendor uses a quote-based model with flexible billing options: either per-licence or per-shift pricing. Third-party review platforms list a starting price of around $100 per month, though you should confirm current pricing directly with the vendor.
The platform is available in three tiered packages:
| Package | Price | Key Inclusions |
|---|---|---|
| Bronze | Contact vendor | Core HR functions, scheduling, time tracking, basic modules |
| Silver | Contact vendor | Adds payroll, invoicing, and additional growth modules |
| Gold | Contact vendor | Full feature access, priority support, dedicated account manager, more growth modules included |
A few important pricing details to keep in mind:
- A one-time setup fee covers initial software implementation and data migration
- Technical support is included free with every package
- The EOH Workforce App and Client Portal cannot be purchased as standalone products
- No volume discounts are available, though the vendor offers coaching services for startups
- No lock-in contracts; subscription fees vary based on package and billing preferences
- Growth modules may carry additional monthly fees depending on your tier
There is no free version. Regarding a free trial, sources conflict: some third-party listings indicate a trial is available, while others (and the vendor’s own demo-focused approach) suggest the primary evaluation path is a free 30-minute demonstration rather than a self-service trial. Contact the vendor directly to clarify current trial availability.
Integrations
Entire OnHire offers a respectable integration ecosystem for a niche staffing platform. The confirmed integrations include:
- Job Boards: SEEK (two-way integration), Broadbean, Indeed
- Accounting/Payroll: Xero, MYOB Advanced Business (Acumatica)
- CV Parsing: Daxtra
- Background Checks: vSure
- Government Systems: VEVO (work rights verification), ATO (Single Touch Payroll)
- Shift Matching: ShiftMatch
- SMS/Communications: ClickSend, BurstSMS
- Employee Benefits: FlareHR
- Productivity/Cloud: Google Drive, Google Maps, Microsoft 365, Microsoft Outlook, Rackspace Cloud Files
- Payments: PayPal, PayU, Ratescalc
The vendor also confirms API availability for custom integrations. However, VOIP integration options are notably limited, which is a gap for agencies that rely heavily on phone-based workflows. There is no mention of Zapier or Make support, so agencies needing to connect Entire OnHire with tools outside the native integration list may need to work with the vendor’s development team on custom solutions.
Customer Support
Entire OnHire provides multiple support channels: email, toll-free phone support, a 24/7 AI chatbot called Xeep, and a knowledge base with articles and video tutorials. Higher-tier packages include a dedicated account manager. During the go-live period, agencies receive priority support to ensure a smooth transition.
Training options are comprehensive for a product of this size, including documentation, live online sessions, webinars, and in-person training. The vendor provides a dedicated implementation team and data migration services, with typical implementation taking six to eight weeks.
Customer service generally receives positive marks; the support team is described as responsive and efficient. However, there are instances where reported bugs or issues are not resolved promptly, with fixes sometimes delayed until the next scheduled software update. For agencies dealing with time-sensitive payroll or scheduling issues, this delay can be frustrating.
Pros and Cons
Entire OnHire delivers strong value for its target market but has clear areas where improvement is needed. Here is our assessment of its most significant strengths and weaknesses.
Pros
- End-to-end platform covering recruitment, scheduling, payroll, and invoicing eliminates the need for multiple separate tools
- Australian-specific compliance features including STP 2.0, Award/EBA configurations, and VEVO work rights verification
- Strong shift scheduling engine with 20+ candidate matching options, fatigue management rules, and double-booking warnings
- Mobile Workforce App lets workers manage availability, accept shifts, and submit timesheets from their phones
- Single-tenant architecture with ISO 27001:2022 certification provides strong data isolation and security
- Automated handling of Daylight Savings and Public Holiday adjustments reduces payroll errors
- Technical support included free with every package; responsive customer service team
Cons
- Reporting capabilities are limited, with data quality variance in some reports
- Initial setup and implementation is complex, typically requiring six to eight weeks
- Occasional bugs may not be resolved until the next scheduled software update
- VOIP integration options are limited, a gap for phone-heavy agency workflows
- Only practical for Australian-based agencies due to compliance and payroll design
- Quote-based pricing with paid add-on growth modules makes it difficult to predict total cost upfront
- Recruitment dashboard layout and workflow could be more intuitive
Who Should Use Entire OnHire?
Entire OnHire is purpose-built for Australian temporary staffing and labour-hire agencies. It fits best for agencies with 5 to 500 employees that place temporary workers across industries like healthcare, education, hospitality, construction, aged care, and NDIS services. If your agency handles the full cycle of recruit, place, pay, and invoice for temporary workers in Australia, this platform addresses your specific needs in a way that generic HR software simply does not.
Agencies that will get the most value are those currently managing recruitment, scheduling, and payroll across multiple disconnected systems. The consolidation into a single platform, combined with Australian-specific compliance features like STP 2.0, Award interpretation, and VEVO integration, eliminates significant manual work and compliance risk.
You should look elsewhere if: you operate primarily outside Australia (the compliance and payroll features are Australian-specific), you focus on permanent rather than temporary placements (Xeople’s separate XeopleRecruit product may be more appropriate), you need advanced reporting and analytics capabilities, or you are a large enterprise requiring deep customization options. Agencies with complex VOIP-based workflows should also investigate integration options carefully before committing.
Entire OnHire Alternatives
Bullhorn is the dominant global staffing software platform and offers far greater scale, customization, and integration options than Entire OnHire. It is better suited for large, multi-country staffing operations and agencies placing both permanent and temporary workers. However, Bullhorn lacks the Australian-specific compliance features (Award Builder, STP 2.0, VEVO) that Entire OnHire provides natively, and its pricing is significantly higher. Choose Bullhorn if you need global reach; stick with Entire OnHire if your operations are Australian and temp-focused.
Zoho Recruit offers a strong ATS with broader CRM capabilities and a more affordable price point, including a free tier for basic use. It integrates with the wider Zoho ecosystem, which is attractive if you already use Zoho products. However, Zoho Recruit does not include payroll, invoicing, or Australian compliance features, making it a partial rather than end-to-end solution for temp staffing agencies. It is a better fit for permanent recruitment agencies on a budget.
JobAdder is another Australian-based recruitment platform with strong ATS and CRM features. It offers cleaner reporting and a more modern interface than Entire OnHire. However, JobAdder is primarily designed for permanent and contract recruitment rather than high-volume temporary shift work, and it does not include integrated payroll or shift scheduling. Australian agencies focused on permanent placements may prefer it.
FastTrack360 (by Arca24/Access Group) is a direct competitor in the Australian temporary staffing space, offering similar end-to-end functionality including payroll, scheduling, and compliance. It tends to target larger agencies and enterprise-level operations, with a correspondingly higher price point and longer implementation timeline. Agencies processing very high volumes of placements may find FastTrack360’s scalability advantages worthwhile.
JazzHR is a budget-friendly ATS popular with small businesses. It offers simpler recruitment workflows at a lower cost but lacks scheduling, payroll, invoicing, and Australian compliance features entirely. It is only a viable alternative if your needs are limited to applicant tracking and you handle everything else separately.
Frequently Asked Questions
Is Entire OnHire only for Australian businesses?
Yes, for all practical purposes. The platform’s payroll engine is built around Australian tax law (including STP 2.0 compliance), Award and EBA configurations, and integrations with Australian government systems like VEVO and the ATO. While a non-Australian agency could theoretically use some modules, the core value proposition is tied to the Australian staffing market.
How long does implementation take?
Typical implementation takes six to eight weeks. The vendor provides a dedicated implementation team, data migration services, and an interactive checklist to guide the process. The initial setup is considered complex by many agencies, so plan for staff training time beyond the technical implementation window.
Does Entire OnHire handle payroll and invoicing?
Yes. Payroll and invoicing are core modules, not add-ons. The system supports STP 2.0 compliance, Award Builder for complex pay rules, bulk payroll processing, and automated invoice generation. It integrates with Xero and MYOB for accounting.
Can workers use the platform from their phones?
Yes. The EOH Workforce App is available for iOS and Android and allows workers to update their availability, accept or decline shifts, clock in via geo-location, submit digital timesheets, and communicate with the agency. There are also separate apps for agency staff (Professional App) and host employers (Client Portal).
Does Entire OnHire offer a free trial?
Sources conflict on this point. The vendor’s primary evaluation path is a free 30-minute demonstration. Some third-party listings mention a free trial, but the vendor’s own materials and multiple review platforms state that no free trial is available. Contact the vendor directly to confirm current options.
What industries does Entire OnHire serve?
The platform is used across healthcare and nursing agencies, construction labour-hire, education staffing, hospitality, industrial and mining, NDIS and disability support, aged care, community services, warehousing and manufacturing, and security staffing. It was originally developed for healthcare staffing before expanding to other sectors.
Is my data secure on Entire OnHire?
Entire OnHire uses a single-tenant platform architecture, meaning each client’s data is isolated from other clients. The company holds ISO 27001:2022 certification and states that data is not shared with third parties. The platform is cloud-based and hosted in Australia.
The Bottom Line
Entire OnHire occupies a well-defined niche: it is an end-to-end workforce management platform for Australian temporary staffing agencies, and within that niche, it performs well. The combination of recruitment, onboarding, shift scheduling, payroll, and invoicing in a single system, all built around Australian compliance requirements, addresses real pain points that generic HR software cannot match. The mobile apps for workers, clients, and staff further modernize what has traditionally been a phone-and-spreadsheet operation.
The platform’s weaknesses are real but not disqualifying. Reporting needs work, the initial setup is complex, occasional bugs sometimes wait for the next release cycle to be resolved, and VOIP integration options are limited. These are the kinds of trade-offs you accept when choosing a specialist tool over a larger, more polished platform that lacks your industry-specific features.
We recommend Entire OnHire for Australian labour-hire and temp staffing agencies with 5 to 500 employees that want to consolidate their operations into a single platform. If you are placing temporary workers across healthcare, education, hospitality, construction, or NDIS services in Australia, this platform deserves a spot on your shortlist. Agencies outside Australia, those focused on permanent recruitment, or those requiring enterprise-grade reporting and customization should explore alternatives like Bullhorn, JobAdder, or FastTrack360 instead.
